I’ve written before about discretionary time—the concept of having time that you control and using it for your own priorities.
That concept has hit home for me again recently. I have a new project that I am trying to squeeze in on top of all my other projects. This new endeavor takes five to ten hours a week for about eight weeks. That’s a lot of time to find. What can give? I’m cutting some activities, streamlining others, hoping a few matters have deadlines with some flexibility.
This week I also read an article on LinkedIn by Shane Atchison entitled, “Schedule for the Unexpected,” Oct. 21, 2015. Mr. Atchison recommends scheduling one hour of flex time for yourself every day. That’s time you deliberately leave free to deal with the daily crises that always seem to arise. I’ve had a few of those recently, while trying to cram in my new project.
When I worked in corporate roles, I used to ask my administrative assistants to save me two hours of “work time” every day. They could move the time around without consulting me to accommodate meetings I needed to attend. But they couldn’t cut into those two hours of unscheduled time without asking me first, unless it was my boss or the CEO who wanted my time.
This system worked pretty well. There were obviously times that I had to give up my work time, but most days if I had two hours in my office, I could keep up with phone calls, email, make dents in major projects, and still leave the office by 6:00pm feeling like the next day was manageable.
So I’m thinking now that, once I get over the hump of this current project, I need to do a better job of scheduling flexible hours each day for myself. Now that I work for myself, it is harder to make time for long-term priorities when there are so many short-term issues that arise each day. The problem is the same as when I worked in a corporate role—but I no longer have an assistant to guard my time.
I have to guard my time myself. If I don’t manage it, no one else will.
What tricks do you use to manage your time?